CHAPTER BYLAWS

Amended

February 8, 2001

February 13, 2003

ARTICLE I   NAME AND LOCATION

The name of this chapter shall be the USF Area Chapter of the International Association of Administrative Professionals^Ò (IAAP). It is located in Tampa, Florida. 

ARTICLE II   MEMBERSHIP AND DUES

A.     Membership

There shall be four classifications of membership as provided in the International Bylaws Article VI. Associate members shall have all the rights and privileges of Professional members except voting privilege.

B.     Dues

Annual dues for this Chapter shall be:

Professional Member                        $ 61.00 

International:            $ 48.00 

Florida Division:       $   8.00 

USF Area Chapter:   $   5.00 

Professional-Merited Member                        $   **    

Student Member                                               $   **    

Associate Member                                           $   *      

    *   (Amount set by International Board of Directors)

  **   These classifications will be determined as needed.

 ARTICLE III   OFFICERS, QUALIFICATIONS, NOMINATIONS AND ELECTION, TERM AND DUTIES

Section 1.  Officers

The Chapter officers shall be a President, President Elect, Vice President, Secretary, and Treasurer.  The Immediate Past President shall serve as an ex-officio as needed.

Section 2.  Qualifications

A.  A candidate for the office of President shall have been a USF Area Chapter member for at least one (1) year prior to the time of taking office. 

B.   A candidate for any other office than President shall have been a member of IAAP for at least six (6) months prior to the time of taking office.

 Section 3.  Nominations and Election

A.   By April 1 of each year, the Committee on Nominations shall submit to the members a slate of one or more candidates for each office.

 

B.   Nominations may also be made from the floor prior to the election

 

C.   Officers shall be elected by ballot at the USF Area Chapters Annual Meeting (May), except if there is only one candidate for each office, the officers may be elected viva voce.

Section 4.  Term of Office

A.     The term of office shall begin at the close of the June meeting and shall be for one (1) year.  Their term shall begin on July 1 and continue through June 30 (a fiscal year).

 

B.  The term of office shall coincide with the fiscal year as determined by IAAP International Headquarters.

 

C.   Officers shall serve for no more than two (2) consecutive terms in the same office.

Section 5.     Duties Chapter officers shall be obligated to uphold and represent the interests of IAAP and the profession as a whole

A.     The President shall:

(1)         Perform the duties prescribed by these Bylaws and by the Parliamentary Authority adopted by IAAP.

(2)         Subject to the approval of the Board of Directors, appoint all Standing and Special committees, unless otherwise specified.

(3)         Be a member ex officio of all committees except the Committee on Nominations.

(4)         Call meetings of the Board of Directors whenever such meetings are necessary.

(5)         Keep the Florida Division President (or Board Contact) fully informed on all matters concerning the chapter.

B.     The President-Elect shall:

(1)            In the absence of the President, serve as presiding officer of meetings of the Chapter or of the Board of Directors.

(2)            In the event of a vacancy in the office of President, succeed to the office for the unexpired term.

(3)            Perform such other duties as may be assigned by the Board of Directors.

C.     The Vice President shall:

(1)         In the absence of the President-Elect, serve as presiding officer of meetings of the Chapter or of the Board of Directors.

(2)         In the event of a vacancy in the office of President, succeed to the office for the unexpired term.

(3)         Perform such other duties as may be assigned by the Board of Directors.

D.     The Secretary shall:

(1)         Be responsible for the minutes of all Chapter and Board of Directors meetings.

(2)         Give written notice of the Annual and Special Meetings as required in Article VI.

(3)         Perform such other duties as may be assigned by the Board of Directors.

E.      The Treasurer shall:

(1)         Be responsible for all funds of the Chapter for the records of its financial affairs.

(2)         Keep a complete and accurate record of Chapter membership.

(3)         Be bonded with premiums paid from Chapter funds.

(4)         Perform such other duties as may be assigned by the Board of Directors.

 Section 6.  Vacancy

In the event of a vacancy in the office of President, the President-Elect shall succeed to that office for the unexpired term. A vacancy in any other office shall be filled for the unexpired term by appointment of the Chapter Board of Directors of a Chapter Member.

ARTICLE IV   BOARD OF DIRECTORS

Section 1.  Composition

The officers of this Chapter shall be the Board of Directors .

Section 2.  Duties

A.     The Board of Directors may transact business in person, by postal mail, courier service, electronic communication, or by conference call.  For adoption, any business shall require a majority vote of the Board of Directors.

 

B.     The Board of Directors shall prepare an annual budget which shall be adopted at the Annual Meeting and shall arrange for an annual audit of the financial records of the Chapter.

 

C.     The Board of Directors may, by a three-fourths vote of its membership, remove any officer or committee chairman for misconduct or neglect of duty.  The Board of Directors shall request the resignation of such officer from the respective office.  If such resignation is not received by the Board of Directors within ten days after such resignation has been requested, the Board of Directors is empowered to and shall thereupon declare such office vacant, and such office shall be filled in accordance with the provisions of Article III. 6 

Section 3.  Meetings

The Board of Directors shall meet as required to adequately conduct the business of the Chapter.  At least two (2) meetings shall be held each year.

Section 4.  Quorum

The quorum for any meetings of the Board of Directors shall be a majority.

ARTICLE V   COMMITTEES

Section 1.  Standing Committees

Standing Committees shall be composed of a chairman and members as needed.  Appointment shall become effective July 1 for a term of one year.

A.     The Bylaws and Standing Rules Committee:

(1)   Shall maintain conformity in Chapter Bylaws and Standing Rules with the International Bylaws and Standing Rules and the Division Bylaws and Standing Rules.

 

(2)   May propose amendments and resolutions.

 

(3)  Shall edit/correlate all proposed amendments to the Bylaws and Standing Rules of this Chapter and submit them together with the committee’s recommendations and the reasons for the recommendations to the membership in accordance with these Bylaws.

 

(4)   Shall submit Chapter Bylaws and Standing Rules and/or amendments thereto to the Division Bylaws and Standing Rules Committee for approval as amended or at least every four years.

 

(5)   Shall assist the Board of Directors in preparing and submitting amendments to the International and/or Division Bylaws and Standing Rules and resolutions to the International Bylaws and Standing Rules Committee on behalf of the Chapter.

B.     The Committee on Nominations shall submit to the members a slate of one or more candidates for each office at least thirty days before the Annual Meeting.

 

C.     Other standing committees such a Membership, Special Events, Ways and Means, and Administrative Professionals Week^Ò will be appointed as needed.

Section 2.  Special Committees

Special committees may be appointed when deemed necessary by the Board of Directors. 

Section 3.  Responsibility

All committees except the Committee on Nominations shall be directly responsible to the Board of Directors and shall submit all plans, prior to execution, to the Board of Directors for approval. 

ARTICLE VI   MEETINGS

Section 1.  Regular and Annual Meetings

A.     Regular meetings of this Chapter shall be held on the second Thursday of each month, unless otherwise ordered by majority vote of the membership or the Board of Directors.

 

B.     The May meeting of each year shall be the Annual Meeting of this Chapter.

Section 2.  Special Meetings

Special meetings may be called by the President, by a majority of the Board of Directors, or by one-third of the membership, provided notice specifying the principle business of the meeting is given to all members at least 10 days prior to the date of the Special Meeting. 

Section 3.  Business of the Annual Meeting

A delegate and alternate of the Chapter to the International Convention and Educational Forum, District Conference, and Division Annual Meeting shall be selected at the USF Area Chapter’s Annual Meeting.

Section 4.  Quorum

A quorum for any meeting shall be 33 percent (33%) of the Chapter membership.

ARTICLE VII   AUDIT

Section 1.  Audit of Financial Records

An audit shall be made of the Chapter’s financial records by a qualified person or persons appointed by the Board of Directors. Such audit shall be completed within thirty days of the close of the fiscal year, a written report covering the audit submitted to the Board of Directors, and the records transferred immediately to the incumbent Treasurer.

Section 2.  Audit of Financial Records due to Vacancy in the Office of Treasurer

In the event of a vacancy in the office of Treasurer, an audit shall be made of the Chapter’s financial records by a qualified person or persons appointed by the Board of Directors. Such audit shall be completed within fifteen (15) days after receipt of the records, a written report covering the audit submitted to the Board of Directors, and the records transferred as directed by the Board of Directors. 

ARTICLE VIII   DISSOLUTION

In the event of dissolution, abandonment, or termination of the Chapter, no income, contribution, or other revenue of funds shall inure to the benefit of any individual or of any group not affiliated with IAAP, and any and all assets then possessed by the Chapter, after current indebtedness has been paid, shall go and be delivered forthwith to (see list below). 

Beneficiaries:

International Association of Administrative Professionals

IAAP Research and Educational Foundation

IAAP Headquarters Building

IAAP Florida Division

ARTICLE IX   AMENDMENTS

Section 1.  Bylaws 

These Bylaws may be amended by any of the following methods:

 

A.  At any meeting of the Chapter by a two-thirds vote, provided the proposed amendments shall have been communicated to the members at least ten (10) days prior to the meeting date or have been read at the previous regular meeting.

 

B.  By unanimous vote, if not distributed previously as required in A of this section.

Section 2.  Standing Rules

A.     Standing Rules may be adopted without previous notice by a majority vote at any meeting of the Chapter.

 

B.     Standing Rules may be amended or rescinded:

(1)         By a majority vote, provided the proposed amendments shall have been communicated by the members at least ten (10) days prior to the meeting date or have been read at the previous regular meeting.

 

(2)         By a two-thirds vote without previous notice.

Section 3.  Corrections

Automatic grammatical, punctuation, and correlation corrections in these Bylaws and Standing Rules which in no way alter the intent of the respective Bylaw or Standing Rule shall be effected by the Bylaws and Standing Rules Committee, subject to the approval of the Board of Directors.

Section 4.  Enactment

These Bylaws and Standing Rules and/or amendments thereto shall become effective upon adjournment of the meeting at which adopted, unless otherwise specified.

Bylaws Adopted: May 14, 1998

Bylaws Amended:  February 8, 2001

Bylaws Amended:  February 13, 2003

Approved by Division Bylaws and Standing Rules Committee:

            February 15, 2003